Volunteer Jobs at Trials
 *  Check-In  *

Check-In (Volunteer and Competitor)

This job involves checking in competitors and volunteers as they arrive and giving them any information they need. Do this with a smile to make the people feel welcome. Usually one person does this, but two people may be needed if the trial is a large one. You need to be there and sitting at the volunteer / competitor check-in table

  • first thing in the morning of each day of the trial (8:00 am) and
  • mid-day, when the types of the events change (Starters to Masters, for example)

Volunteer Check-In

Your job is the following:

  1. Check volunteers on the sheet provided.
  2. Ask whether the volunteer is a member. If the volunteer is volunteering on behalf of a member, write down the member’s name.
  3. Show the volunteers where to find the drinks and snacks.
  4. Introduce the volunteers to the Ring Chief or Chief Course builder if possible.
  5. Give volunteers their meal vouchers, high amount if they are volunteering for 5 or more events, low amount if fewer than 5 events.
  6. Make sure the volunteers know what their jobs are and where to go for their first event.
  7. Answer any questions, or send the volunteer to the person who can answer the questions.

Competitor Check-In

Your job is the following:

  1. Check the competitor’s name on the competitor’s list.
  2. If this is the competitor’s first time at the club, he/she must present the AAC card for each dog they are running.
  3. Make sure the competitor’s information is correct: AAC number, dog’s height and class, events in which the dog is entered.
  4. Correct any errors on the list. If there is a problem with the events entered, send the competitor to the scorekeeper.
  5. Tell the competitor where to find the course maps.
  6. If the competitor is required to present an AAC card and did not bring it, he/she must provide the dog’s AAC number, and the dog must be measured. This measurement applies only for the day.
  7. Also, any dog under 2 years old and any dog that does not have a complete AAC card must be measured.

Dog Measurement

Your job is to assist the judge as he/she measures dogs. Ideally you will be one of the check-in people, but anyone will do.

  1. Get the dog measurement form, which is on a clipboard, take the competitor’s AAC card (if they have it) and place it on the clipboard.
  2. Write down the information in the form. Do not show the judge any height already on the AAC card, as this can influence the judge.
  3. The Judge will measure the dog and call out the height.
  4. Write the height in the form. Indicate on the form whether this is the final measurement.
  5. Write the height and date in the spaces on the card, unless the dog is under 2 years old. If this is the final measurement, circle the correct height on the AAC card.
  6. Give the clipboard to the Judge to sign the card.
  7. Return the card to the competitor.

Jump heights:

  • Measurement up to and including 12 inches JUMPS 10 INCHES
  • Measurement of 12.1 - 16 inches JUMPS 16 INCHES
  • Measurement of 16.1 - 21 inches JUMPS 22 INCHES
  • Measurement of over 21 inches JUMPS 26 INCHES
  • Measurement of over 23 inches JUMPS 26 INCHES, and dog only has to be measured once, regardless of how old it is.

If the Jump height is not the same as that on the Check-in list, mark the new height in the Check-in list and inform the scorekeeper immediately. The scorekeeper must change the running order and scribe sheets.